{"id":3,"date":"2023-12-05T20:52:44","date_gmt":"2023-12-05T20:52:44","guid":{"rendered":"http:\/\/as-suffa.org\/tours\/?page_id=3"},"modified":"2024-07-12T22:05:46","modified_gmt":"2024-07-12T21:05:46","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/as-suffa.org\/tours\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;section&#8221; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_row admin_label=&#8221;row&#8221; _builder_version=&#8221;4.16&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text admin_label=&#8221;Text&#8221; _builder_version=&#8221;4.26.0&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<h1>Privacy Policy<\/h1>\n<p>Last updated: July 12, 2024<\/p>\n<p>As-Suffa Trust have written this privacy statement to inform you about why we collect and use your personal data, in what circumstances we may share your personal data with another organisation, and your individual rights with regards to your personal data.<\/p>\n<p>We are committed to being fully open and honest to you about why we collect and use your personal data. This is the right thing to do and it will also help you understand and exercise your rights over your personal data.<\/p>\n<p><strong>Our registered address is:<\/strong><br \/>\n25 Park Lane<br \/>\nAston<br \/>\nBirmingham<br \/>\nB6 5DA<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Privacy statement for our supporters<\/strong><\/p>\n<p>If you are a volunteer, please see our Employee Privacy Statement. This can be obtained by contacting the Main Office from the details below.<\/p>\n<p><strong>Telephone:<\/strong>\u00a0<a href=\"tel:01212852777\">0121 285 2777<\/a><\/p>\n<p><strong>Email:<\/strong> info@as-suffa.org<\/p>\n<p><strong>Post:<\/strong>\u00a0As-Suffa Trust, 156 High Street, Aston, Birmingham, B6 4UX<\/p>\n<p><strong>Collecting your personal data<\/strong><\/p>\n<p>We will only collect and store your personal data:<\/p>\n<ul>\n<li>When you make a donation to us<\/li>\n<li>When you sign up as a volunteer for a one-off event<\/li>\n<li>When you interact with us on our social media platforms or part of our WhatsApp group<\/li>\n<li>When you sign up to a campaign with us, I.e. 50k bike ride<\/li>\n<li>When you register for or attend one of our events or courses.<\/li>\n<li>When you contact us by email, telephone, letter or through our website.<\/li>\n<li>When you visit and use our website (See \u2018Use of cookies\u2019 section).<\/li>\n<li>When you apply for support including financial assistance<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>\u00a0<\/strong><strong>Why do we collect your personal data<\/strong><\/p>\n<ul>\n<li>Dealing with your enquires requests and complaints<\/li>\n<li>Processing your donations and gift aid declarations including to confirm receipt of donation<\/li>\n<li>To keep you informed about our activities, events\/talks, courses, fundraising and ways to support us. Please note:\n<ul>\n<li>We will only send you marketing materials by email, phone or SMS text\/WhatsApp if you have provided your consent. You can withdraw your consent at any time by either unsubscribing or contacting the Main Office.<\/li>\n<li>We will not send you marketing materials by the post<\/li>\n<\/ul>\n<\/li>\n<li>To personalise our services, for example, you may have attended a particular talk or course, we may use personal data you have given us and your interactions with our services to help us predict your interests and to send you marketing materials that we think might be of most interest to you.<\/li>\n<li>Complying with our legal obligations, policies and procedures<\/li>\n<li>Confirmation of registration to any of our courses and events<\/li>\n<\/ul>\n<p><strong>When we collect personal data from other sources<\/strong><\/p>\n<ul>\n<li>When you agree to support us through a third party fundraising site such as Just Giving or Facebook Giving.<\/li>\n<li>If we are allowed to send you marketing materials, we may use sources in the public domain to check that your marketing preferences and contact details are accurate and up-to-date. Examples of such sources include royal mail databases and the fundraising preference system.<\/li>\n<li>When we receive significant donations or support we may run a background check using publicly available sources and a third party screening and due diligence service provided by Thomson Reuters. We carry out background checks in accordance with our due diligence policies and procedures in order to protect our charitable interests.<\/li>\n<li>We may undertake research for high value fundraising using publicly available sources such as national and local press, charities commission, companies\u2019 house and from social media sites like Facebook and LinkedIn. We will only use these sources where the data has been deliberately made public.<\/li>\n<\/ul>\n<p><strong>When we share personal data with other organisations<\/strong><\/p>\n<ul>\n<li>If we receive gift aid from you, we may be required to share your personal data with Her Majesty\u2019s Revenues &amp; Customs (HMRC) to receive the tax rebate.<\/li>\n<li>With law enforcement agencies if we receive a valid legal instruction.<\/li>\n<li>If you register for one of our events or challenges, we may be required to share your personal data with event organisers for health and safety purposes.<\/li>\n<li>If you use a debit or credit card to make a donation or purchase, we will share your personal data with a payment processing partner.<\/li>\n<li>If we are allowed to send you marketing materials, we may share your personal data with a marketing company (such as a mailing house) to help us prepare and send out marketing materials on our behalf.<\/li>\n<li>If we are required by law, we may share your personal data with data cleaning companies to ensure that the data we hold about you is accurate and up-to-date.<\/li>\n<li>We will not sell your personal information to other organisations for use by them in any way, including in their own direct marketing activities.<\/li>\n<\/ul>\n<p>We only share personal data with another organisation if we have a legal basis to do so.<\/p>\n<p>In all the above situations, we will ensure that we have a written contract (or valid legal instruction) in place with the organisation that includes data protection clauses to ensure that they do not use personal data for their own marketing purposes, and have security requirements in place to protect your personal data.<\/p>\n<p><strong>Our Legal basis for collecting and using personal data\u00a0<\/strong><\/p>\n<ul>\n<li>Where we have your consent,\u00a0for example, we will only send you emails, make telephone calls or send you SMS text\/WhatsApp messages with your consent. You can withdraw this consent at any time.<\/li>\n<li>Where the processing is necessary to enter into or fulfil the terms and conditions of a contract. For example, processing your donation made to us.<\/li>\n<li>Where the processing is required under the law.\u00a0 For example, disclosing your personal data to a law enforcement agency if we receive a valid legal instruction.<\/li>\n<li>Where the processing is in our legitimate interests. For example, we will send you communications and marketing materials via social media platforms. We will only rely on this legal basis if your interests and fundamental rights do not override our interest.<\/li>\n<\/ul>\n<p><strong>How long we keep personal data<\/strong><\/p>\n<p>We will hold your personal information on our systems for as long as is necessary for the relevant activity. The length of time we keep each category of personal data will depend on the reason it was collected and our statutory and contractual requirements, for example, we are legally required to hold some personal information for the collection of Gift Aid or to support certain financial transactions.<\/p>\n<p><strong>How your data is kept safe<\/strong><\/p>\n<p>We ensure that there are appropriate technical controls in place to protect your personal details.\u00a0 For example, our online forms are always encrypted and our network is protected and routinely monitored.<\/p>\n<p>Any hard copies are kept secured in locked cabinets and rooms or scanned online and kept securely on our network.<\/p>\n<p>We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff and volunteers.<\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>Your Rights<\/strong><\/p>\n<p>Under the Data Protection Act 2018 and the General Data Protection Regulation, which came into force on May 25th 2018 you have the following rights:<\/p>\n<ul>\n<li><strong>The right to access your personal information free of charge<\/strong><\/li>\n<li><strong>The right to edit and update your personal information<\/strong><\/li>\n<li><strong>The right to request to have your personal information deleted<\/strong><\/li>\n<li><strong>The right to restrict processing of your personal information<\/strong><\/li>\n<li><strong>The right to object<\/strong><\/li>\n<li><strong>The right to lodge a complaint with a supervisory authority (ICO)<\/strong><\/li>\n<\/ul>\n<p>If you want to exercise any of these rights or want to find out more information please contact our Main Office.<\/p>\n<p><strong>Telephone:<\/strong>\u00a0<a href=\"tel:01212852777\">0121 285 2777<\/a><\/p>\n<p><strong>Email:<\/strong> <a href=\"mailto:info@as-suffa.org\">info@as-suffa.org<\/a><\/p>\n<p><strong>Post:<\/strong>\u00a0As-Suffa Trust, 156 High Street, Aston, Birmingham, B6 4UX<\/p>\n<p>You have the right to expect a confidential and professional service and to receive a full response.<\/p>\n<p><strong>Privacy Policy<\/strong><\/p>\n<p><strong>This policy was last updated May 2023<\/strong><\/p>\n<p>We may change our policy from time to time so please visit our website and read the privacy policy each time you share your personal information with us.<\/p>\n<p><strong>Making a complaint<\/strong><\/p>\n<p>If you are unhappy about how we have processed your personal data or have a privacy concern, we want to know about it. To make a complaint or raise a concern please contact our Main Office.<\/p>\n<p><strong>Telephone:<\/strong>\u00a0<a href=\"tel:01212852777\">0121 285 2777<\/a><\/p>\n<p><strong>Email:<\/strong> info@as-suffa.org<\/p>\n<p><strong>Post:<\/strong>\u00a0As-Suffa Trust, Main Office, 156 High Street, Aston, Birmingham, B6 4UX<\/p>\n<p>If you are unhappy with how we deal with your complaint or concern you should contact the UK data protection authority, the Information Commissioner\u2019s Office (ICO). The ICO can be contacted at:\u00a0<a href=\"https:\/\/ico.org.uk\/global\/contact-us\/\"><strong>https:\/\/ico.org.uk\/global\/contact-us\/<\/strong><\/a><\/p>\n<p>You also have the right to make your compliant to the ICO direct. However, they may advise you to contact us to see if the matter can be resolved in the first instance.[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Privacy Policy Last updated: July 12, 2024 As-Suffa Trust have written this privacy statement to inform you about why we collect and use your personal data, in what circumstances we may share your personal data with another organisation, and your individual rights with regards to your personal data. We are committed to being fully open [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_et_pb_use_builder":"on","_et_pb_old_content":"<!-- wp:heading --><h2>Who we are<\/h2><!-- \/wp:heading --><!-- wp:paragraph --><p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>Our website address is: http:\/\/as-suffa.org\/tours.<\/p><!-- \/wp:paragraph --><!-- wp:heading --><h2>Comments<\/h2><!-- \/wp:heading --><!-- wp:paragraph --><p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor&#8217;s IP address and browser user agent string to help spam detection.<\/p><!-- \/wp:paragraph --><!-- wp:paragraph --><p>An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https:\/\/automattic.com\/privacy\/. After approval of your comment, your profile picture is visible to the public in the context of your comment.<\/p><!-- \/wp:paragraph --><!-- wp:heading --><h2>Media<\/h2><!-- \/wp:heading --><!-- wp:paragraph --><p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.<\/p><!-- \/wp:paragraph --><!-- wp:heading --><h2>Cookies<\/h2><!-- \/wp:heading --><!-- wp:paragraph --><p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.<\/p><!-- \/wp:paragraph --><!-- wp:paragraph --><p>If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.<\/p><!-- \/wp:paragraph --><!-- wp:paragraph --><p>When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select &quot;Remember Me&quot;, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.<\/p><!-- \/wp:paragraph --><!-- wp:paragraph --><p>If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.<\/p><!-- \/wp:paragraph --><!-- wp:heading --><h2>Embedded content from other websites<\/h2><!-- \/wp:heading --><!-- wp:paragraph --><p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.<\/p><!-- \/wp:paragraph --><!-- wp:paragraph --><p>These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.<\/p><!-- \/wp:paragraph --><!-- wp:heading --><h2>Who we share your data with<\/h2><!-- \/wp:heading --><!-- wp:paragraph --><p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>If you request a password reset, your IP address will be included in the reset email.<\/p><!-- \/wp:paragraph --><!-- wp:heading --><h2>How long we retain your data<\/h2><!-- \/wp:heading --><!-- wp:paragraph --><p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.<\/p><!-- \/wp:paragraph --><!-- wp:paragraph --><p>For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.<\/p><!-- \/wp:paragraph --><!-- wp:heading --><h2>What rights you have over your data<\/h2><!-- \/wp:heading --><!-- wp:paragraph --><p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.<\/p><!-- \/wp:paragraph --><!-- wp:heading --><h2>Where your data is sent<\/h2><!-- \/wp:heading --><!-- wp:paragraph --><p><strong class=\"privacy-policy-tutorial\">Suggested text: <\/strong>Visitor comments may be checked through an automated spam detection service.<\/p><!-- \/wp:paragraph -->","_et_gb_content_width":"","inline_featured_image":false,"footnotes":""},"class_list":["post-3","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Privacy Policy - As-Suffa Tours<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/as-suffa.org\/tours\/privacy-policy\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Privacy Policy - As-Suffa Tours\" \/>\n<meta property=\"og:description\" content=\"Privacy Policy Last updated: July 12, 2024 As-Suffa Trust have written this privacy statement to inform you about why we collect and use your personal data, in what circumstances we may share your personal data with another organisation, and your individual rights with regards to your personal data. 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